Cover the shift before it becomes a problem.
ShiftTracker is the control room for any shift-based operation — security, cleaning, facilities and beyond. Fill open shifts, coordinate your suppliers, keep every site covered, and pay the exact hours worked. Built for teams that run at 2am.
No more 3am scramble · book on / book off to the minute · UK WTR compliant
If you run shifts, ShiftTracker runs with you.
Security is where we started — but the problem is the same everywhere people work in shifts across sites. Cleaning, facilities, care, hospitality and more: one platform for rosters, coverage, compliance and pay.
Security & guarding
Patrols, welfare check calls and SIA-vetted cover — every action on the record.
Facilities & cleaning
Site rosters, proof-of-attendance and COSHH / BICSc forms for FM and cleaning crews.
Healthcare & care
Compliant rotas, the right people on shift, and hours that reconcile to payroll.
Hospitality & events
Scale up for events and fill last-minute shifts from a vetted, available pool.
Logistics & warehousing
Shift patterns, agency cover and book-on times captured to the minute.
Retail & multi-site
Multi-site scheduling, leave and pay — without the spreadsheets.
Trusted by operators who don't get a night off
If you run shifts, you know the feeling. It usually arrives at the worst time.
Someone no-shows — and you hear about it from the client first.
Half your week disappears into rebuilding next week's rota in a spreadsheet.
A welfare check call gets missed, and nobody can prove it was ever logged.
Payroll never quite matches the hours people actually worked.
ShiftTracker handles the lot — so the phone stays quiet.
Coordinate every supplier without leaving the platform.
Short-staffed at a site? Share the request with your agencies in one click. They propose a vetted officer — SIA licence, right-to-work and BS7858 all checked — and you confirm. No email chains, no spreadsheets, no separate reporting. One clean record everyone can see.
You raise the request
Agencies propose officers
You confirm — it’s logged
✓ ConfirmedOfficer assigned, the site sees coverage, and the action lands in the audit trail — automatically.
Build the exact form your sites need.
Drag-and-drop any field, start from an industry template, and deploy it to specific sites — so staff only see what's relevant to where they are. Control exactly what they can submit, then export every record as a PDF in your own brand. It's the part of the platform our customers can't stop talking about.
One platform for the whole operation.
From the first vetting check to the final pay run, every part of running shifts lives in one place — and connects to the next.
Coordination
Share requests with your agencies, get vetted proposals back, and confirm — all on the record.
Explore →Forms
Drag-and-drop builder, deploy per site, GPS-tagged capture and branded PDF export.
Explore →Payroll & charge
Reconcile expected vs actual, see your margin per shift, and export clean pay runs.
Explore →Compliance
Forms, check calls, patrols and geofencing — evidence that stands up when asked.
Explore →People & vetting
Five-year screening, onboarding checklists, grades and live holiday accrual.
Explore →See the whole week before it goes wrong.
Every site, every shift, who’s on and who’s short — on one screen. The AI spots the gap on Thursday night and flags it on Monday morning, while you can still do something about it.
- → Hours, expected vs actual, per shift
- → Gaps flagged before they’re live
- → Book on / book off, to the minute
Fill an open shift in minutes, not days.
Broadcast the gap to staff who are vetted, available and a genuine match. They apply from their phone. You approve with a tap — and the rota updates itself.
Check calls and patrols that actually get logged.
Welfare check calls with auto-reminders. Mobile patrols with photo proof, timestamps and location on every point. When the client asks, the answer is already on file.
- → Photo check-points & damage reports
- → GPS & timestamp on every log
- → Digital sign-off, no paper
Holiday and hours, sorted by the rules.
Staff book holiday from the app and watch their balance update live, calculated under UK Working Time Regs. Approved hours flow straight to payroll — no re-keying, no arguments.
Vet once, deploy with confidence.
In security, who you put on site is the whole business. Five-year BS7858 screening with day-accurate gap detection, onboarding nobody can shortcut, and grades that map to SIA categories — so every name is cleared before it’s deployed.
- → 5-year vetting, gaps flagged to the day
- → Onboarding checklists, required steps
- → Grades mapped to SIA licence types
Plan it. Cover it. Prove it. Then turn the glass.
STEP 01
Plan
Build the rota once. The AI matches the right people to the right sites and flags the gaps you’d otherwise miss.
STEP 02
Cover
Broadcast open shifts, approve applications, and let staff book on and off from the field. Coverage stays live.
STEP 03
Prove
Check calls, patrols, hours and leave — all logged, all timestamped. Payroll and the client both get the truth.
11 / IN THEIR WORDS
“We replaced three spreadsheets, a WhatsApp group and a vetting folder with one screen. Last month every shift was covered and every check call logged — first time in years.”
Rachel Whitlock
Operations Director · Sentinel24
12 / WHY WE BUILT IT
Shift work isn’t glamorous. It’s long nights, last-minute changes, and real people counting on the rota being right. We’re a small team that builds the dependable, slightly boring software that makes sure it is — so every shift is covered, and everyone counting on it can trust the plan.
Stop managing shifts. Start covering them.
See ShiftTracker on your own rota. A 30-minute demo, no slide deck, just the product.