Email my schedule

My Schedule has an Email my schedule panel. Two buttons send your own shifts for the next 2 weeks, or the rest of this month, to the address you sign in with. You can also choose every Sunday evening or the 1st of each month and it arrives by itself. Notes and pay are never included, and with no shifts the buttons send nothing.

How do I get my schedule by email?

Open My Schedule in the employee portal.
In the Email my schedule panel under the heading, press Email me the next 2 weeks or Email me the rest of this month.
The panel tells you where it went, with part of the address hidden — Sent to ad***@example.com: 3 shifts, 11 Jun to 22 Jun.

It goes to the address you sign in with. You cannot send it anywhere else, and nobody else's shifts are in it.

How do I get it every week or every month?

In the same panel, under Send it to me automatically, choose one:

Choice	What you get
Off	Nothing. This is the default.
Every Sunday evening: the next 2 weeks	From 5 pm on Sunday, the next two Monday-to-Sunday weeks
On the 1st of each month: that month	From 9 am on the 1st, the whole month

The choice is saved as soon as you pick it: Saved. You will get your schedule every Sunday evening. The times are in your organisation's time zone. Each period is sent once, and if you have no shifts in it you still get an email saying so. To stop, choose Off.

If a send fails it is tried again on the next hourly run, up to three times. If the panel says E-mail is switched off for your account, scheduled e-mails are not sent while e-mail notifications are switched off for your account.

What is in the email?

Part	What it shows
Heading	Your name, the period, and the time zone the times are in
Week tables	One table per week, Monday to Sunday, with the time range on each day you work
Your shifts	Every shift in date order: the day, the times, the role and shift name if there is one, and the site with its address and postcode
Locations	Each site in the period once, with its address
View your schedule	A button back to My Schedule

The period starts today. The next 2 weeks runs to the Sunday after next. The rest of this month runs to the last day of the month.

What does it leave out?

Shift notes, special instructions, site contact details, pay rates and other people's names are never in the email. Cancelled shifts and no-shows are not listed.

How are times shown?

The times are the ones you were rostered for, in your organisation's time zone, which the email states. A shift that runs past midnight is listed on the day it starts and says ends the next day; in the week table it has +1 after the end time. If the clocks change during the period the email says which day, and the new offset.

If it goes wrong

What you see	What it means
You have no shifts from 11 Jun to 22 Jun, so nothing was sent.	There is nothing to put in the email. Nothing was sent.
You can send your schedule 3 times an hour.	You have used your three sends. The message says how long to wait.
We could not send the e-mail.	The mail provider did not take it. Try again in a few minutes.
Schedule e-mails are not available for this account.	Your account is not active, or you have no login. Ask your manager.